Legal Secretary – Houston

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Job ID#: 33293

Downtown firm adding a secretary to the team.  Apply today for this fun work environment where the team is stable and flexible

Key Responsibilities

• Schedule and coordinate depositions, court reporters, and videographers.
• Input information into time and billing, customer relationship management, and document management systems
• Draft, type, format, and revise many different types of legal, agency, and business documents.
• Calendar deadlines from incoming mail, pleadings, and hearings.
• E-file in state and federal courts and make service on opposing parties.
• Maintain files and indexes.
• Schedule appointments, receive and make telephone calls, open and sort mail, make travel arrangements, and perform other administrative duties.
• Maintain privacy rules by not revealing information other than to the appropriate parties involved in a legal action.
• Other duties as assigned.

Requirements:

• Bachelor’s degree or 3+ years litigation experience or training from a business/vocational school or other legal education. A combination of education and experience may be considered.
• Proficient with local, state, and federal filing rules, elementary legal procedures, and legal and business terminology.
• Strong proficiency in Microsoft 365 (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat.
• Excellent written and verbal communication skills.
• Familiar with any enterprise time and billing system, preferably Emburse and iTimeKeep.
• Familiar with any customer relationship management system.
• Familiar with any document management system, preferably iManage.
• Proficient with transcription equipment and able to transcribe.
• Detail oriented and able to prioritize, multi-task, and work well under pressure.
• Professional, polite, and positive client-centric attitude.

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