Accounts Payable

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Job ID#: 31370

Job Summary:

The Accounts Payable (AP) Specialist is responsible for processing and managing the company’s outgoing payments in a timely and accurate manner. This role ensures that all invoices related to real estate operations—such as property maintenance, vendor services, and development projects—are properly documented, coded, approved, and paid in accordance with internal controls and accounting policies.

Key Responsibilities:

• Review, code, and process vendor invoices related to property management, construction, and other real estate activities.

• Ensure timely and accurate entry of invoices into the accounting system.

• Match purchase orders, contracts, and receiving documentation where applicable.

• Monitor and reconcile AP aging reports and resolve outstanding issues with vendors.

• Process weekly check runs, ACH, and wire payments.

• Maintain vendor records, including W-9 forms and payment terms.

• Communicate with vendors regarding payment status, discrepancies, or documentation needs.

• Assist with month-end and year-end close processes, including accruals.

• Collaborate with property managers and project managers to verify invoice approvals and coding.

• Support the preparation of 1099s and other year-end reporting.

• Ensure compliance with internal controls, company policies, and accounting best practices.

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