AP Specialist

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Job ID#: 33160

Contract to Hire AP Clerk Needed ASAP
to 20$
Zip – 77087 (610 East)
Hours: 7:30-4:30

AP position is responsible for compiling and maintaining accounts payable records.

Functions:

• Process expense invoices by charging expenses to accounts and cost centers by analyzing invoice/expense reports and then submit for appropriate approval to process for payment
• Pays employees by receiving and verifying expense reports and requests for prepayments;
• Preparing checks and execute check runs
• Verifies vendor accounts by reconciling monthly statements and related transactions
• Scan processed invoices
• Reports sales taxes by calculating requirements on paid invoices
• Protects organization’s value by keeping information confidential
• Create bank wire templates, set-up wire templates, and verify/release wire in the bank
• Preform Vendor Maintenance
• Issue and replenish petty cash
• Verify and reconcile counter sales drawers and ship tickets
• Prints, obtains signatures and distributes on all accounts payable checks
• Acts as liaison for accounts payable departments between our corporate offices and external branches
• Answers all vendor inquiries
• Maintains all accounts payable reports, spreadsheets, and corporate accounts payable files.
• Assembles and processes overnight shipments to branches.
• Assists in monthly closings
• Performs additional assignments at supervisor’s discretion
• New customer account set ups
• Update the new customer information in New Customer Account spreadsheet for management reviews.
• Monitoring Cash account and Credit Card accounts for all branches and resolve the aging issues.
• Update the Cash and Credit Card accounts Excel spreadsheet on daily basis.
• Charge/Check refund request for all Credit and Cash accounts.
• Customer Tax/Miscellaneous Adjustment.
• Daily Collection calls/Email Communication for all past due invoice customers.

Competencies

• Strong Microsoft Excel, Word, and 10-key-by-touch skills
• 2+ years of full cycle AP experience

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