AP Specialist

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Job ID#: 33795

Job Title: Accounts Payable Specialist
Department: Accounting
Location: Deer Park, TX
Schedule: Full-Time

Position Summary
A growing organization in Deer Park, TX is seeking an experienced Accounts Payable Specialist with 3–5+ years of full-cycle AP experience. The ideal candidate will have a background supporting medium-sized companies and be comfortable handling high-volume invoice processing, vendor communication, and month-end tasks. Experience with Viewpoint (Vista Construction Accounting Software) is highly preferred. This position is full-time and offers a competitive benefits package.

Essential Responsibilities
• Process and review invoices, ensuring accurate coding, proof of purchase, and proper approval routing
• Enter invoices into the AP system and verify the accuracy of supporting documentation
• Process, code, and obtain approvals for employee expense reports
• Communicate with vendors, resolve inquiries, and address discrepancies
• Reconcile vendor statements and research/resolution of outstanding items
• Assist with month-end and year-end close processes
• Review and verify expense reports; reconcile expense activity with account balances
• Facilitate vendor payments, including verifying federal ID numbers and resolving PO discrepancies
• Ensure proper crediting of vendor accounts, identify discount opportunities, and issue amendments or stop-payment orders when needed
• Support accounting records by reconciling monthly statements and transactions
• Record and verify petty cash activity
• Calculate and report sales tax based on paid invoices
• Perform additional related duties as assigned

Required Qualifications
• High school diploma required; Associate or Bachelor’s degree in Business or Accounting preferred
• Minimum of 3 years of full-cycle Accounts Payable experience
• Experience with Viewpoint (Vista Construction Accounting Software) preferred
• Experience coding invoices, expense reports, and check requests using correct GL codes
• Proficiency in Microsoft Excel and strong overall Microsoft Office skills
• Strong organizational skills and attention to detail
• Ability to maintain confidentiality and accuracy in all records
• Reliable, trustworthy, and able to work independently

Required Skills
• Understanding of state sales tax requirements
• Ability to learn new accounting software systems
• Strong accuracy, problem-solving, and follow-up skills
• Excellent communication skills (written and verbal)

Software
• Microsoft Office (Outlook, Word, Excel), Accounting software, Viewpoint, SharePoint
 

Working Conditions
• Office-based role in a professional environment

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