Legal Assistant/Receptionist

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Job ID#: 34503

We are seeking a professional and detail-oriented Legal Assistant / Receptionist to support a busy defense law firm. The position combines front-desk responsibilities with legal and administrative support for attorneys and legal staff.

Key Responsibilities

Reception & Front Office

• Greet clients, visitors, and vendors in a professional and courteous manner
• Answer and route incoming calls; take accurate messages
• Manage front-desk coverage, conference room scheduling, and visitor coordination
• Maintain a polished reception area and professional first impression

Legal & Administrative Support

• Assist attorneys and legal assistants with administrative tasks
• Prepare, format, proofread, and file legal documents
• Manage correspondence, mail, and document distribution
• Perform electronic filing (e-filing) with courts and agencies as needed
• Calendar deadlines, hearings, and appointments
• Maintain organized case files (electronic and physical)
• Assist with time entry, billing support, and expense tracking when required

Qualifications

• Prior experience as a Legal Assistant, Legal Secretary, or Law Firm Receptionist
• Experience in a defense firm or civil litigation environment preferred
• Strong organizational skills and attention to detail
• Professional demeanor and excellent communication skills
• Ability to multitask and manage competing priorities in a fast-paced environment
• Proficiency in Microsoft Office (Word, Outlook, Excel)
• Familiarity with legal terminology and court procedures is a plus

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