HSE Administrative Assistant

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Job ID#: 30258

EH&S Administrative Assistant
Contract/Temp Position
Downtown Houston – Zip Code 77002
Pay to $35 hour depending on experience

Job Duties:

• Coordinate Lower 48 States Training (400+ employees & 19,000 records annually)
• Procure and distribute price bids
• Schedule training
• Provide troubleshooting
• Handle recordkeeping
• Manage computer-based training program, tracking and reporting
• Provide required reports to field for audits
• Generate invoices
• Oversee overall accuracy of safety training records including paper files
• Utilize KMI Incident Software:
• Daily/Weekly Maintenance
• Training for other employees
• Back-up for entering incidents
• Configuration of system
• Enter new company names from Nintex notifications
• Troubleshooting

• Fire-Retardant Clothing/Safety Boots & Glasses programs:

• Oversee coding of Invoices

• Budgeting of Non-Purchase Order Cost for teams
• Provide administrative support, prepare analysis and communications such as spreadsheets, tables, charts to Safety team
• Provide coding and submit for receipts for Safety team.
• Utilize SAP/FS2 – coding invoices

Qualifications:

• 5-7 years’ experience in EH&S/HSE department support
• Experience in O&G/Energy/Petrochemicals
• Proficient in MS Office – Excel, Word, Outlook, PowerPoint, Teams, SharePoint
• Experience in SAP or other ERP systems

   

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