Office Manager

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Job ID#: 27379

Office Manager – Needed ASAP!
Contract to Hire
Growing Company! Critical Role for continued success!
Pay to $28 hour 
Location: Dickinson area (local area preferred)
ZIp Code 77539

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Create Purchase Orders
• Create Delivery Tickets detailing equipment and people needed to fill customer orders
• Create, review for accuracy, and approve customer invoices
• Operate/maintain/update inventory database systems
• Operate/maintain/program multifunction office system copier/printer/scanner/fax and other office equipment
• Compile, copy, sort, and file records of office activities, business transactions, and other activities
• Perform filing; maintain and update filing systems
• Act as custodian for local documents and records
• Conduct onboarding process for new hires in coordination with HR Business Partners
• Outline and explain administrative procedures and policies to all site employees; train site employees on administrative matters and assist in resolving problems
• Answer telephones, direct calls, and take and deliver messages
• Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail
• Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints
• Perform research using files, records, and other documents to obtain information to respond to requests
• Prepare work schedules, manage calendars, and arrange appointments
• Participate as needed on special projects

REQUIRED EDUCATION/EXPERIENCE
 

• HS Diploma – some college preferred
• Minimum (3-4) years of general clerical and administrative experience with progressively increased responsibility and complexity (preferably in the oilfield services industry)
• Must be able to work with minimal up-front guidance and take ownership of his / her work product.
• Knowledge of billing practices and controls
• Must be able to effectively handle multiple projects simultaneously in a deadline driven environment.
• Strong Microsoft Office Core Skills (Word, Excel, Outlook) and Quick Books a MUST

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