The Power of a Post-Interview Thank You Email: When, Why and How to Write One

Acing an interview is just one part of the job search process—what you do afterward can make a lasting impression. Sending a thank you email after an interview is a crucial yet often overlooked step that can set you apart from other candidates. In this guide, we’ll explore why this follow-up is important, whether you should choose an email or a handwritten note, the ideal timing for sending it, what to include, and a sample thank you email after an interview you can customize.

Why Sending a Thank You Email After an Interview Matters

Taking the time to craft a post-interview thank you email demonstrates professionalism, gratitude, and enthusiasm for the opportunity. Hiring managers often meet with multiple candidates, and a well-written thank you note can help reinforce a positive impression. Here are a few key reasons to send a thank you letter after an interview:

• Shows appreciation – Expressing gratitude for the interviewer’s time and consideration highlights your professionalism.
• Reinforces interest – A well-crafted thank you email reaffirms your enthusiasm for the role and the company. Hiring managers cannot always gauge a candidate’s interest in the role they are looking to fill- taking the time to send a note can elevate your standing amongst your competitors.
• Provides an opportunity to follow up – You can use this email to clarify any points from the interview or reiterate your qualifications. Touching on a shared story or moment in the interview process is a quick way to show your interviewer that you were engaged in the conversation.
• Keeps you top-of-mind – In a competitive job market, small details matter, and a follow-up email can help you stand out. Creating another touch point that brings your profile back to the top of the hiring manager’s mind is always a positive.

Email vs. Handwritten Thank You Letter: Which is Best?

Deciding between an email thank you note and a handwritten thank you letter after an interview depends on the situation. Here’s a comparison to help you determine the best approach:

• Email Thank You Note: The most common and preferred option, especially for fast-paced industries. Emails allow for a quick response and ensure your message is received promptly. This also serves as another opportunity for the hiring manager to save your contact information and have your details top of mind.
• Handwritten Thank You Letter: A more personal touch that can leave a lasting impression, but it may take too long to arrive in time to influence a hiring decision. There is also the potential for the letter to be handled improperly and misplaced before fulfilling its original intention.

If you interviewed for a formal, traditional industry (such as finance or law), a handwritten note can add an extra level of professionalism. However, in most cases, an email is the best choice due to its immediacy and efficiency.

When to Follow Up After an Interview

Timing is key when sending your post-interview thank you email. The best practice is to send it within 24 hours of your interview. This ensures your appreciation and enthusiasm are conveyed while the conversation is still fresh in the interviewer’s mind. If you had a Friday interview, sending your email that same day or early Monday morning is ideal. For panel interviews or meetings with multiple interviewers, send individual emails to each person, making slight customizations to reflect your discussion with them specifically. Do not ask questions as to where you stand in the process and if they see you moving on to the next round. This email should stay within the theme of appreciation and reflection, not fishing for answers

What to Include in a Thank You Email After an Interview & Sample Thank You Email After an Interview

A compelling thank you email after an interview should be concise, personalized, and professional. Below are key components to include:

Find out what to include in your thank you email following your in-person or virtual interview and a sample outline for a thank you email.

By sending a thank you email after an interview, you demonstrate professionalism, gratitude, and enthusiasm—all of which can positively impact your candidacy. Use the tips above to craft a compelling follow-up message and increase your chances of landing the job you want. If you need additional job search support, Professional Alternatives is here to guide you every step of the way!

Ready for Your Next Career Move? Let’s Connect!

A well-written interview thank you email is just one part of a successful job search strategy. If you’re currently looking to transition careers or explore new job opportunities, our experienced recruiters at Professional Alternatives are here to help. We specialize in connecting top talent with leading employers across various industries, ensuring you find the right fit for your skills and career goals. Check out our currently open jobs, or submit your resume to be considered for any roles that fit your interests and experience. Reach out to our team to take the next step in your career! Let’s work together to find your perfect job match. Contact us today.